✽ Key System Functions1. Organizing Domestic and International Trips
The system allows comprehensive management of all types of trips, whether domestic or international, providing powerful tools for organizing and tracking them:
Creating and Managing Domestic Trips: Recording and storing data for domestic trips such as one-day trips and group tours, with precise details for each trip.
Recording International Trip Data: This includes departure and return dates, airlines, and destinations, providing an integrated database for all international trips.
Linking Trips to Customers and Bookings: The system ensures a seamless link between trips and customers, facilitating efficient booking management and tracking.
Ability to Modify or Cancel Trips: The system offers high flexibility in modifying or canceling trips, with automatic notifications sent to customers to ensure transparency and continuous communication.
Comprehensive Support for Transportation Tickets: The system supports flight, land, and sea transportation ticket bookings, covering all travel needs.
✽ Key System Functions2. Recording Flight Ticket Details
Recording and managing flight tickets is an essential part of any travel operation, and the system provides in this regard:
Entering Flight Details: This includes flight number, airline, travel class, and departure and arrival times, ensuring accurate information.
Linking Tickets to Customer and Booking: Each ticket is linked to the specific customer and registered booking, making it easy to track and manage tickets.
Support for Various Travel Tickets: The system supports travel tickets for tourist trips, Hajj and Umrah trips, and business trips, making it a comprehensive solution for all purposes.
✽ Key System Functions3. Managing Trip Program Details
The system is characterized by its ability to manage trip programs with their multiple details:Entering Trip Program Details:
This includes program type, number of days, daily activities, and accommodation type, providing a complete description for each program.
Pricing Based on Various Factors: Prices can be determined based on the number of people, promotional offers, or season, providing flexibility in pricing.
Creating Multiple Versions of the Same Program: The system allows creating multiple versions of the same program to meet the needs of different customer segments.
✽ Intajya ERP Tourism System
Discover ✽ Key System Functions
4
Umrah and Hajj Trips
The system offers specialized solutions for managing Umrah and Hajj trips, taking into account all precise details: Designing Specialized Programs:
This includes hotels in Mecca and Medina, transportation details, and travel dates, to ensure a comfortable and organized Hajj and Umrah experience.
Recording Passport, Visa, and Vaccination Data: All necessary documents and requirements for Hajj and Umrah trips are recorded.
Booking and Recording Special Flight Tickets: Flight tickets specifically for Umrah and Hajj trips are booked and recorded and linked to groups and programs.
Managing Groups and Guides: The system allows assigning tasks to guides and managing convoys and groups efficiently
Monitoring Program Capacity: The capacity of each program is automatically updated upon completion of bookings, ensuring that the specified capacity is not exceeded.
6
Customer Management and Converting Leads to Actual Customers
The system features a smart system for customer management and converting potential customers into actual customers: Smart Lead Recording System:
All potential customers from various sources such as Facebook, Instagram, Google, or website forms are recorded.
Identifying Each Lead's Source: The source of each lead, the date of first contact, and the level of interaction are identified, helping to analyze campaign effectiveness.
Updating Lead Status: The lead status is updated from interested to in-follow-up, then preliminary booking, and finally actual customer.
Assigning Tasks to Employees: Tasks are automatically assigned to employees to follow up on each lead, ensuring no potential customer is overlooked.
Full Record of Conversation History: The system provides a full record of conversation history, offers sent, and customer responses, helping to build strong relationships.
5
Hotel Database
The system provides an organized database of contracted hotels locally and internationally:Creating an Organized Database: A comprehensive database of contracted hotels is created, facilitating access to information.
Recording Details of Each Hotel: This includes location, classification, amenities, and contract date, providing complete information about each hotel.
Entering Room Information: This includes room type, number of beds, nightly rate, and availability dates, ensuring accurate room information.
Automatically Linking Hotels to Trips and Programs: Hotels are automatically linked to trips and programs, with immediate updates in case of full capacity.
7
Marketing Campaign Analysis
The system provides powerful tools for analyzing marketing campaign performance:
Instant Display of Advertising Campaign Statistics: This includes the cost and number of customers coming from each campaign, helping to evaluate performance.
Campaign Comparison: Campaigns can be compared between different platforms in terms of effectiveness and return.
Automatic ROI Calculation: The return on investment (ROI) for each campaign is automatically calculated, providing valuable insights into financial performance.
Detailed Reports: Detailed reports show conversion rates, cost per lead, and average order value, helping to make informed decisions.
8
Accurate Financial Management
The system ensures accurate and transparent financial management of all operations:Flexible Invoicing System:
Allows automatic invoicing linked to bookings, simplifying the invoicing process.
Tracking All Payments: All payments are tracked, whether cash, bank transfers, or through electronic payment gateways.
Monitoring Internal Expenses: This includes hotel commissions or transportation costs, helping to control costs.
Preparing Financial Reports: Monthly and annual financial reports are prepared, including profit and loss, cash flows, and detailed financial analysis.
Ability to Link with External Accounting Systems: The system can be linked with external accounting systems or auditors to ensure integration.
Benefits of Using the SystemStreamlined Workflow: The system facilitates workflow within the company through a simple and interconnected user interface.
Increased Employee Efficiency: The system reduces manual tasks, increasing employee efficiency and allowing them to focus on more important tasks.
Improved Customer Experience: The system provides accurate and personalized follow-up, improving customer experience and increasing satisfaction.
Accelerated Booking and Collection Processes: The system contributes to accelerating booking and collection processes, enhancing operational efficiency.
Accuracy in Financial and Marketing Reports: The system provides accurate reports that help in making informed administrative decisions.
Data Centralization and Easy Access: The system ensures data centralization and easy access from anywhere, enhancing cooperation and productivity.
✽ What We Offer
Discover the Detailed Services INTAJYA HR Can Offer:
1
View and Update Personal Data
Employees can access their personal data registered in the system, such as their address, phone number, email, and marital status. If there are any changes, they can update this information directly through the portal, ensuring data accuracy at all times.
4
Expense Management
Employees can log all expenses they have paid on behalf of the company (such as purchase invoices, transportation costs, etc.). They can upload digital copies of receipts, submit a formal reimbursement request, and track the status of the request until the payment is completed.
5
View Payslips
An employee can view and download their own payslips whenever they need to, giving them instant and secure access to their financial information.
6
View Contracts and Documents:
Employees can access a copy of their employment contract and any other important documents that are relevant to them personally or to the company, all through a secure, centralized portal.
2
Leave Requests
Employees can easily submit requests for leave, whether it's for annual, sick, casual, or any other type of leave. After submission, they can track the status of their request step-by-step (Approved, Rejected, Under Review) and also view their remaining leave balance at any time
3
Time & Attendance Logging (Timesheets & Attendance
Through the portal, an employee can log their daily attendance and departure with ease. Furthermore, they can record the hours worked on specific projects or tasks they are assigned to, providing high accuracy in time tracking.
Intajya HR Self-Service by Odoo
It enables the employee to access and manage their personal data and basic operations themselves, which saves significant time and effort for the HR department and gives employees greater autonomy and satisfaction.
Performance Appraisals
In some cases, an employee can perform a self-appraisal of their performance or request an evaluation from their direct manager via the portal, making the performance review process more interactive and transparent.
Task and Project Management
If an employee is working on specific projects or tasks, they can manage them and update their status directly through the self-service section, providing clear visibility into work progress.
Request Letters or Certificates
A feature can be enabled that allows an employee to request official documents, such as a salary certificate or a letter of experience, directly through the portal without needing to contact the HR department directly.
Maintenance Requests
If any equipment or assets assigned to an employee require maintenance (such as a laptop, company car, etc.), they can submit a detailed maintenance request through the portal to be processed by the relevant department.
Update Skills and CV
An employee can add and update their skills, work experience, and qualifications on their personal profile. This helps in building an internal talent database and makes it easier for the company to find skilled individuals to meet its needs.
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